Compliance Documentation Review — Kelp Path Field

What this delivers

A clear picture of where your documentation holds up — and where it does not.

Many companies reach a point where they cannot say with confidence what their documentation covers. A partner has asked for a compliance summary. An audit is approaching. A new contract requires evidence of certain internal arrangements. The question is not whether there are gaps — there nearly always are — but which ones carry real exposure.

After this review, you will have a written account of what your documents address, what is missing, and where the gaps sit in order of significance. Nothing more than that, and nothing less.

The situation

Companies often manage compliance through habit rather than documentation — until habit is no longer enough.

The documents exist but have not been reviewed against current obligations.

Policies written several years ago may not reflect changes in data handling requirements, supplier due diligence expectations, or internal reporting obligations that have since become standard for your sector.

A partner or client has asked for something you cannot produce at short notice.

Due diligence requests, supplier questionnaires, and partner audits increasingly ask for specific documentation. When that documentation does not exist, or does not say what is expected, the relationship can be delayed or put at risk.

No one inside the company has a complete view of what exists and what it says.

Different departments hold different documents. What the legal team has may not match what operations refers to in practice. A review done from outside can map the whole picture without the assumptions that build up internally.

The approach

A methodical reading of what you have, measured against what your sector expects.

The review covers the areas most commonly scrutinised: personal information handling arrangements, record retention schedules, internal reporting structures, and supplier due diligence documentation.

Each document is read against the obligations that actually apply to a company of your size and sector — not against a generic checklist. Where a document is present and adequate, that is noted. Where something is missing or out of step, the gap is described plainly, alongside a note of what the exposure looks like.

Where policy text is absent entirely, draft language is prepared for you to consider — not finalised legal documents, but a working text that addresses the requirement.

What to expect

Working through this together — four to five weeks, without interrupting your operations.

Week 1

Document collection

You share the documents you have — policies, internal procedures, supplier agreements, anything relevant. We will confirm what we need and work with what exists, noting where things appear to be missing from the outset.

Weeks 2–3

Review and analysis

Each document is read and considered against the relevant obligations. Gaps are identified and categorised. Where draft text is needed, it is prepared during this phase. No interruptions to your team are expected beyond the initial collection.

Weeks 4–5

Written findings

You receive the gap list, the observations on what already holds up, and any drafted policy text. The output is structured so it can be read by someone without a legal background and acted on without further interpretation.

After delivery

Questions, if any

If anything in the output is unclear, you can write to us and we will clarify. The written record is yours to retain, share internally, or present to partners and auditors as you see fit.

The investment

¥41,000 — agreed before any work begins.

One fixed fee for the complete review. No additions for complexity, no billing by the hour, no invoice that exceeds what was discussed at the outset.

What is included

Review of personal information handling documentation against applicable obligations

Review of record retention schedules and internal reporting arrangements

Review of supplier due diligence documentation against sector expectations

Gap list ordered by exposure — identifying which absences carry the most significant risk

Plain note of what the company already meets without requiring further change

Draft policy text where documents are missing, for your review and adoption

Written output structured for internal use, partner review, or audit presentation

How it works

An approach built around what your documents actually say — not what they are supposed to say.

Every company's documentation is different. Some have detailed policies that have simply not been updated. Some have the right structure but with gaps in particular areas. Some have documents that do not correspond to what the business actually does.

The review starts from what is in front of us, not from assumptions about what a company of your type should have. The gap list reflects your actual situation, ordered so that the items with the most practical consequence appear first.

4–5

Weeks from opening to written delivery

Fixed

Fee agreed before any review begins

Written

Output structured for immediate use

Before you commit

The initial conversation carries no obligation — on either side.

When you write to us with a description of your situation, we will review it and send back a note on what the review would cover, how we would proceed, and the fee. Nothing is assumed to be agreed until you confirm in writing that you wish to proceed.

If the scope we describe does not fit what you need, we will say so honestly and, where possible, point toward what would be more appropriate. The aim is for the work to be useful — not merely delivered.

A note on scope

If your situation is significantly more complex than a standard review can address — for instance, a company operating across multiple sectors with overlapping obligations — we will describe that at the outset so you can make an informed decision before any fee is incurred.

Getting started

Three steps from here to a complete written picture of your documentation.

Step 1

Write to us with a brief description

Use the contact form on the home page or send a short note to info@domain.com. Describe your company's sector, approximate size, and what has prompted the review — an audit, a partner request, or simply a sense that documentation has not been looked at in some time. No prior preparation is needed.

Step 2

Receive a scope note and confirmed fee

We will respond in writing, typically within two business days, with a description of what the review would cover and confirmation that the fee is ¥41,000. If anything about your situation suggests a different approach would serve you better, we will say so at this point.

Step 3

Confirm and share your documents

If the scope makes sense, you confirm in writing and share your documents with us. The review begins from there, and you will receive the written findings within four to five weeks of the matter opening.

Take the next step

If you have been putting this off, a brief note is enough to find out what a review would involve for your company.

There is no fee for the initial exchange. You will receive a written scope note and a confirmed price before anything is agreed. From there, the decision is entirely yours.

Write to Kelp Path Field

Other services

Other matters Kelp Path Field handles

Business Transfer Advice

Advice on the sale or purchase of a business or its assets — structure, due diligence, transfer agreements, and the treatment of employees and licences through the change. Six to ten weeks. ¥45,000.

Document Certification and Procedures

Handling of notarisation, certified translations, apostille and consular procedures, and powers of attorney for overseas use. One to three weeks. ¥21,000.

Know exactly where your documentation stands — before someone else points it out.