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Legal

Privacy Policy

Last updated: 15 July 2025

Kelp Path Field takes the handling of personal data seriously. This policy explains what information we collect, how it is used, and what choices are available to you. It applies to all visitors to this website and to individuals who contact us in connection with a legal matter.

This policy is written to be read, not merely published. If anything is unclear, the contact form is open.

1. What personal data we collect

We collect only what is necessary and only when you provide it. The main sources are:

  • Contact form submissions: name, email address, subject matter and the content of your message.
  • Technical data: browser type, approximate location, pages visited and time on site — collected automatically through analytics tools where consent is given.
  • Cookie data: preferences and session identifiers stored in your browser, depending on your cookie choices. See our Cookie Policy for details.

2. Legal basis for processing

  • Legitimate interest: responding to enquiries and assessing whether we can assist with a matter.
  • Consent: analytics and advertising cookies, where you have opted in via the cookie banner or preferences page.
  • Legal obligation: retaining records related to legal matters as required by applicable professional and regulatory obligations.

3. How we use personal data

  • To respond to your enquiry and assess the scope of a potential engagement.
  • To manage an open matter, maintain a written record, and deliver outputs agreed in the engagement scope.
  • To understand how the website is used (where analytics consent has been given) and improve its content.
  • We do not use personal data for automated decision-making. We do not sell data to third parties. We do not send unsolicited marketing communications.

4. Data sharing and third parties

Kelp Path Field does not sell or rent personal data. Limited sharing occurs only in these circumstances:

  • Analytics providers: aggregated usage data may be processed by third-party analytics services where you have consented to analytics cookies.
  • Legal requirement: data may be disclosed where required by law, court order or regulatory authority.
  • Matter-related disclosure: with your explicit consent, where sharing is necessary to progress a matter on your behalf.

5. Data protection measures

  • Communications are transmitted over encrypted connections (TLS/HTTPS).
  • Access to matter-related data is restricted to those directly handling the engagement.
  • In the event of a breach affecting your personal data, we will notify you without undue delay where legally required to do so.
  • Contact enquiries are retained for up to 24 months unless a matter is opened, in which case retention follows the applicable professional rules.

6. Your rights

You have the following rights in relation to personal data Kelp Path Field holds about you:

  • Access: request a copy of the data we hold about you.
  • Rectification: ask us to correct inaccurate or incomplete data.
  • Erasure: request deletion of your data where there is no overriding legitimate or legal basis for retention.
  • Portability: receive data you have provided to us in a structured, commonly used format.
  • Objection: object to processing based on legitimate interest, including for direct marketing.

To exercise any of these rights, use the contact form. We will respond within 30 days.

7. Cookies

Cookie usage is explained separately in the Cookie Policy, which covers the types of cookies used, their purpose, and how to manage your preferences.

8. Changes to this policy

This policy may be updated from time to time. The date at the top of the page reflects the most recent revision. Where changes are material, we will note them prominently.

Your Rights and Opt-Out Instructions

You are not required to provide any personal information when using this website. If you prefer not to share your data, you may: avoid filling out contact forms, account registrations, or any data-submitting features. Disable cookies through your browser settings (see our Cookie Policy for more details). Contact us directly to request the deletion of any previously shared personal data. We respect your privacy choices. If you would like us to delete your data, please reach out to us via our Contact page. We will process your request promptly.

Information We Collect

Protecting your personal information is a priority for Kelp Path Field. This document details our approach to data collection, storage, and use in connection with our legal advice services.

When you visit Kelp Path Field's website, we may collect certain types of information automatically, including your IP address, browser type, referring page, pages visited, and the date and time of your visit. If you contact us through our website forms, we may also collect your name, email address, phone number, and the content of your message.

We do not collect sensitive personal information such as financial data, health records, or government identification numbers through this website. Any information you provide is done so voluntarily when you choose to reach out to us about our legal advice services.

How We Use Your Information

Kelp Path Field uses the information we collect for the following purposes: to respond to your inquiries about our legal advice services, to improve our website and the experience we provide, to communicate with you regarding services you have expressed interest in, and to comply with applicable legal obligations under Japanese law.

We do not sell, trade, or otherwise transfer your personal information to third parties for marketing purposes. We may share information with trusted service providers who assist us in operating our website, provided they agree to keep your information confidential.

Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance your browsing experience. Cookies are small text files stored on your device that help us understand how visitors interact with our site. You can control cookie settings through your browser preferences. Disabling cookies may affect certain features of the website.

We may use analytics services to understand website traffic patterns. These services may collect information about your use of our website, which is used to compile reports and help us improve the site. The information generated is anonymized and does not personally identify individual visitors.

Data Storage and Security

Kelp Path Field employs reasonable security measures to protect the personal information we collect from unauthorized access, alteration, disclosure, or destruction. Our website uses secure protocols for data transmission. However, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

Personal information collected through our website is stored on secure servers. We retain your information only for as long as necessary to fulfill the purposes outlined in this policy, or as required by applicable Japanese law and regulations.

Your Rights

Under the Act on the Protection of Personal Information (APPI) and related Japanese data protection regulations, you have the right to request access to, correction of, or deletion of your personal information held by Kelp Path Field. You may also request that we cease using your personal information for certain purposes.

To exercise any of these rights, please contact us at the address or phone number provided below. We will respond to your request within a reasonable timeframe, in accordance with applicable legal requirements.

Third-Party Links

Our website may contain links to third-party websites or services that are not operated by Kelp Path Field. We have no control over the content, privacy policies, or practices of these external sites. We encourage you to review the privacy policies of any third-party websites you visit through links on our site.

Changes to This Policy

Kelp Path Field reserves the right to update or modify this Privacy Policy at any time. Changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically to stay informed about how we protect your information.

Contact Information

If you have questions or concerns about this Privacy Policy or our data practices, please contact us: